# US Golf Bag Clearance Document Template Pack (2026)

Last updated: 2026-04

This pack is designed for importers, distributors, and brands importing golf bags into the United States. Copy/paste sections into your RFQ, invoice review, and broker handoff.

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## 1) Commercial Invoice Checklist (Buyer Review)

Confirm the invoice includes:

- Seller (Exporter) full company name + address
- Buyer/Consignee full company name + address
- Invoice number + invoice date
- Incoterms (FOB/CIF/DDP) + port/airport
- Currency (USD recommended for clarity)
- Item-by-item descriptions (no vague “sports bag” only)
- Quantity per item + unit price + total price
- Total cartons + gross weight + net weight
- Country of origin statement

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## 2) “Good” Product Description Wording (Copy/Paste)

Use a description that matches the physical product and materials:

**Example description (generic):**

- Golf bag, outer surface: [nylon/polyester textile], with multiple pockets, with shoulder strap, for carrying golf clubs

**Material declaration (optional but useful):**

- Main body fabric: [600D / 840D / 1680D] polyester/nylon
- Zippers: [YKK or equivalent]
- Logo method: embroidery / screen print / patch

**Avoid:**

- “Gift”, “sample”, “bag” only, “sports bag” only, or descriptions that hide materials

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## 3) Packing List Template (Fields)

Copy this into your packing list format:

- PO number:
- Container / shipment number:
- Carton count:
- Carton dimensions (L×W×H):
- Gross weight per carton:
- Net weight per carton:
- Total gross weight:
- Total net weight:
- Item SKU:
- Units per carton:
- Total units:

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## 4) Brand Authorization Letter (If Importing Branded Goods)

**Subject:** Authorization Letter for Importation (Golf Bags)

To whom it may concern,

We, **[Brand Legal Name]**, the owner of the trademark/brand **[BRAND]**, hereby authorize **[Importer Name]** to import golf bags bearing the **[BRAND]** mark into the United States.

- Brand owner: [Brand Legal Name + Address]
- Importer: [Importer Legal Name + Address]
- Trademark / brand: [BRAND]
- Product: Golf bags and related accessories
- Validity period: [Start date] to [End date]
- Authorized use: Import and distribution in the United States

Signed,

[Name / Title]  
[Company]  
[Email / Phone]  
[Date]

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## 5) Broker Handoff Checklist (What to Send Your Broker)

- Final invoice + packing list
- B/L or AWB draft (confirm consignee spelling)
- Product photos (front/back/labels)
- Material description (outer surface + key components)
- Intended HTS code (if your broker requested a suggestion)
- Origin confirmation
- Any lab tests/certifications you already have (if applicable)

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## 6) Fast RFQ Message (Copy/Paste)

Hello, I need a quote for custom golf bags for the US market.

- Bag type: [Stand/Cart/Staff/Travel cover]
- Target quantity: [Total + per colorway]
- Target FOB range: [$__–$__]
- Branding: [embroidery/print/patch], logo files attached
- Destination: USA, port/zip: [____]
- Timeline: sample by [date], ship by [date]

Please confirm your MOQ, sample lead time, bulk lead time, packaging option, and whether you can provide weekly QC photos.

Thanks.